• Arrange and handle all logistics for Board meetings and events
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Process and distribute daily mail.
• Work with the Executive Team to coordinate the CEO’s outreach activities.
• Answer telephones and respond to inquiries via phone or email
• Perform administrative tasks, including filing and photocopying
• Write emails, memos, and letters
• Implement and/or develop office procedures and record systems
• Organize office and assist associates in ways that optimize procedures
• Resolve office-related malfunctions and respond to requests or issues
• Maintain contact lists
• Keep waiting rooms and meeting rooms tidy
• Manage building cleaning, maintenance and landscaping services
• Work with media room director and video editor if necessary
• Coordinate the event with video contents preparation

• 1 year experience as an executive assistant
• Proficiency in Microsoft office, particularly PowerPoint
• Written and oral communication skills
• Analytical and risk assessment abilities
• Project management and deadline fulfillment skills
• Strong technical and troubleshooting skills
• Excellent organization and documentation skills with attention to detail
• Ability to prioritize and manage multiple projects simultaneously
• Preferred: Understand relevant principles of electronics, acoustics and sound reinforcement, along with fundamentals of video equipment, lighting equipment, & production
• Preferred: Basic understanding in Pro Presenter, ProTools, Cubase, Adobe Premiere Pro CC, Final Cut Pro, Film editing software, ect.

• Support on internal HR-related inquiries and requests

• Invoice preparation and invoice processing

• Accounting and financial reporting

• Provide administrative support to Executives and Directors with calendar maintenance, office organization, clerical support, travel arrangements, etc.

• Collect and maintain HR-related records of employees.

• Receive, sort, and be responsible for incoming and outgoing mail/packages 

• Assist with recruitment process from identifying candidates, reviewing, and managing interview schedules

• Manage company IT equipment such as laptops, monitors, key fobs, etc.

•  Create and maintain company systems, such as email accounts, application subscriptions

and etc

• Assist with planning and execution of special events such as company-wide meetings, holiday parties, employee celebration events.

• Perform additional administrative duties as assigned

• Proficient in Microsoft Office (Word, Excel, Power Point, Outlook)

• Strong written and verbal communication and interpersonal skills

• Excellent organization and documentation skills with attention to detail

•  Ability to prioritize and manage multiple projects simultaneously